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Policy Manual

South Fork Policy Manual

Section 1 - District Organization
Section 2 - School Board
Section 3 - General School Admin
Section 4 - Operational Services
Section 5 - General Personnel
Section 6 - Instruction
Section 7 - Students
Section 8 - Community Relations

The documents listed below are in .PDF format

Section 1 - District Organization
  1.10 District Legal Status
  1.20 District Organization, Operations, and Cooperative Agreements
  Org District Organizational Chart
  AP1 Procedure - Checklist
  1.30 District Philosophy
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Section 2 - School Board
  2.10 School District Governance
  2.20 Powers and Duties of the School Board
  E1 Exhibit - Waiver and Modification Request Resource Guide
  2.30 School District Elections
  2.40 Board Member Qualifications
  2.50 Board Member Term of Office
  2.60 Board Member Removal from Office
  2.70 Vacancies on the School Board - Filling Vacancies
  E1 Exhibit - Checklist for Filling Board Vacancies by Appointment
  2.80 Board Member Oath of Conduct
  2.100 Board Member Conflict of Interest
  2.105 Ethics and Gift Ban
  2.110 Qualifications, Term, and Duties of Board Officers
  2.120 Board Member Development
  E1 Exhibit - Guidelines for Serving As Mentor to New Board Members
  2.125 Board Member Expenses
  E1 Exhibit - Travel Expenses Voucher
  E2 Exhibit - Travel Expenses Purchase Order
  E3 Exhibit - Resolution to Regulate Expense Reimbursements
  2.130 Board-Superintendent Relationship
  2.140 Communications To and From the Board
  E1 Exhibit - Guidance for Board Member Communications
  2.150 Committees
  AP1 Procedure - Superintendent Committees
  2.160 Board Attorney
  2.170 Procurement of Architectural, Engineering, and Land Surveying Services
  2.190 Mailing Lists for Receiving Board Material
  2.200 Types of School Board Meetings
  AP1 Procedure - Types of School Board Meetings
  2.210 Organizational School Board Meeting
  2.220 School Board Meeting Procedure
  E1 Exhibit - Treatment of Closed Meeting Records
  E2 Exhibit - Motion to Adjourn to Closed Meeting
  E3 Exhibit - Closed Meeting Minutes
  E4 Exhibit - Open Meeting Minutes
  E5 Exhibit - Semi-Annual Review of Closed Meeting Minutes
  E6 Exhibit - Log of Closed Meeting Minutes
  E7 Exhibit - Access to Closed Meeting Minutes and Verbatim Recordings
  E8 Exhibit - Records Maintenance Requirements and FAQ
  2.230 Public Participation at School Board Meetings and Petitions to the Board
  2.240 Board Policy Development
  E1 Exhibit - PRESS issue updates
  E2 Exhibit - Developing Local Policy
  E3 Exhibit - Policy Manual Updates
  2.250 Access to District Public Records
  AP1 Procedure - Access to and Copying of District Public Records
  AP2 Procedure - Protocols for Record Retention
  E1 Exhibit - Written Request  for District Public Records
  E2 Exhibit - Immediately Available District Public Records
  2.260 Uniform Grievance Procedure
  AP1 Procedure - Guidelines for Investigating Complaints and Allegations of Misconduct
  AP2 Procedure - Nondiscrimination Coordinator and Complaint Manager
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Section 3 - General School Administration
  3.10 Goals and Objectives
  3.30 Chain of Command
  3.40 Superintendent
  E1 Exhibit - Checklist for the Superintendent Employment Contract Negotiation Process
  3.50 Administrative Personnel Other Than the Superintendent
  3.60 Administrative Responsibility of the Building Principal
  E1 Exhibit - Event Reporting and Notice Requirements for Building Principals Concerning School Safety and Security 
  3.70 Succession of Authority
  AP1 Procedure - Succession Plan
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Section 4 - Operational Services
  4.10 Fiscal and Budget Management
  4.15 Identity Protection
  AP1 Procedure - Protecting the Privacy of Social Security Numbers
  E1 Exhibit - Letter to Employees Re: Protecting Social Security Numbers
  E2 Exhibit - Statement of Purpose for Collecting Social Security Numbers
  E3 Exhibit - Statement for Employee Manual and Website
  4.30 Revenue and Investments
  4.40 Incurring Debt
  AP1 Procedure - Preparing and Updating Disclosures
  4.45 Insufficient Fund Checks
  AP1 Procedure - Insufficient Funds Checks
  AP2 Procedure - Local Debt Recovery Program Implementation
  E1 Exhibit - Steps to Seek Offset from Office of Comptroller
  E2 Exhibit - Notice of Claim and Intent to Seek Debt Recovery
  4.50 Payment Procedures
  E1 Exhibit - School District Payment Order
  4.55 Use of Credit & Procurement Cards
  AP1 Procedure - Controls for the Use of District Credit
  E1 Exhibit - Cardholder's Statement of Understanding
  4.60 Purchases and Contracts
  AP1 Procedure - Purchases
  AP2 Procedure - Third Party Non-Instructional Contracts
  AP3 Procedure - Criminal History Check of Contractor Employees
  E1 Exhibit - Notice to Contractors
  4.70 Resource Conservation
  AP1 Procedure - Resource Conservation
  4.80 Accounting and Audits
  AP1 Procedure - Checklist for Internal Controls
  4.90 Activity Funds
  4.100 Insurance Management
  4.110 Transportation
  AP1 Procedure - School Bus Post-Accident Checklist
  AP2 Procedure - Pre Trip and Post Trip Inspection
  AP3 Procedure - School Bus Safety Rules
  E1 Exhibit - Emergency Information for Students Who Ride The Bus
  4.120 Food Services
  AP1 Procedure - Food Services
  4.130 Free and Reduced Food Services
  4.140 Waiver of Student Fees
  AP1 Procedure - Fines, Fees, & Charges - Waiver of Student Fees
  E1 Exhibit - Application for Waiver of Student Fees
  E2 Exhibit - Response to Application for Fee Waiver
  4.150 Facility Management and Building Programs
  4.151 Use of District Funds for Gifts
  4.160 Hazardous and Infectious Materials
  AP1 Procedure - Environmental Quality of Buildings & Grounds
  4.170 Safety
  E1 Exhibit - Accident or Injury Form
  E2 Exhibit - Memo to Staff re: Contact by Media
  E3 Exhibit - Emergency Medical Information for Students Having Special Needs or Medical Condition Who Ride the School Bus
  E4 Exhibit - Letter to Parents Re: Student Safety
  E6 Exhibit - Informing Parents About Offender Community Notification Laws
  AP1 Procedure - Comprehensive Safety & Crisis Program
  AP2 Procedure - Routine Communications on Safety and Security
  AP2e1 Exhibit - Letter to Parents on School Safety
  AP2e2 Exhibit - Letter to Parents on the Dangers of Underage Drinking
  AP2e3 Exhibit - Letter on the Dangers of Disruptive Social Media Apps
  AP2e4 Exhibit - Letter to Parents on Preventing Sexting
  AP3 Procedure - School Bus Safety Rules
  AP4 Procedure - Emergency Preparedness Response to Homeland Security Codes
  AP5 Procedure - Unsafe School Choice Option
  AP6 Procedure - Responding to Medical Emergency
  AP6e1 AP6 Exhibit 1 - Staff AED Notification Letter
  AP6e2 AP6 Exhibit 2 - AED Incident Report
  AP8 Procedure - Movable Soccer Goal Safety
  4.175 Convicted Child Sex Offender; Screening; Notifications
  AP1e1 Exhibit - Informing Parents About Offender Notification Laws
  4.180 Pandemic Preparedness
  AP1 Procedure - School Action Steps for Pandemic Influenza
  AP2 Procedure - Pandemic Influenza Surveillance & Reporting
  4.190 Targeted School Violence Prevention Program
  AP1 Procedure - Establish Targeted School Violence Prevention Program 
  AP1e1 Exhibit - Targeted School Violence Prevention Resources
  AP2 Procedure - Threat Assessment Team (TAT)
  AP2e1 Exhibit - Principles of Threat Assessment
  AP2e2 Exhibit - Threat Assessment Documentation
  AP2e3 Exhibit - Threat Assessment Key Areas and Questions
  AP2e4 Exhibit - Responding to Types of Threats
  AP2e5 Exhibit - Threat Assessment Case Management Strategies
  AP2e6 Exhibit - Violence Prevention and Threat Assessment Education
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Section 5 - General Personnel
  5.10 Equal Employment Opportunity and Minority Recruitment
  AP1 Workplace Accommodations for Nursing Mothers
  5.20 Sexual Harassment
  AP1 Sample Questions for Sexual Harassment Investigations
  E1 Exhibit - Resolution to Prohibit Sexual Harassment
  5.30 Hiring Process and Criteria
  AP1 Interview Questions
  AP2 Investigations
  5.35 Compliance with the Fair Labor Standards Act
  AP1 Procedure - Fair Labor Standards Act Exemptions
  AP2 Procedure - Employee Records Required by Fair Labor Standards Act
  AP3 Procedure - Compensable Work Time for Non-Exempt Employees
  AP4 Procedure - Fair Labor Standards Act 12-Step Compliance Checklist
  E1 Exhibit - Volunteer Agreement Executed by Non-Exempt Employees
  5.40 Communicable and Chronic Infectious Disease
  AP1 Procedure - Communicable & Chronic Infectious Illness
  5.50 Drug and Alcohol-Free Workplace
  5.60 Expenses
  AP1 Procedure - Expenses
  E1 Exhibit - Employee Travel Expenses Voucher
  E2 Exhibit - Employee Estimated Expense Approval Form
  5.70 Religious Holidays
  5.80 Court Duty
  5.90 Abused and Neglected Child Reporting
  5.100 Staff Development Program
  AP1 Procedure - Staff Development Program
  5.110 Recognition for Service
  5.120 Ethics
  E1 Exhibit - Code of Ethics for Illinois Educators
  AP1 Procedure - Statement of Economic Interest for Employees
  5.125 Personal Technology & Social Media Usage / Conduct
  E1 Exhibit - Employee Receipt of Policy on Personal Tech & Social Media
  5.130 Responsibilities Concerning Internal Information
  AP1 Procedure Email Retention
  5.140 Solicitations By or From Staff
  5.150 Personnel Records
  AP1 Procedure - Personnel Records
  5.170 Copyright
  AP1 Procedure - Copyright Compliance
  AP2 Procedure - Seeking Permission to Copy or Use Copyrighted Works
  AP3 Procedure - Instructional Materials & Applications Created by Employees
  E1 Exhibit - Request to Reprint or Adapt Material
  5.180 Temporary Illness or Temporary Incapacity
  5.185 Family and Medical Leave
  AP1 Procedure - Resource Guide for Family and Medical Leave
  5.190 Teacher Qualifications
  AP1 Procedure - Plan to Ensure Teachers are Highly Qualified
  E1 Exhibit - Notice to Parents of Right to Request Teachers' Qualifications
  E2 Exhibit - Notice to Parents of Teachers Not Highly Qualified
  E3 Exhibit - Letter to Teacher Who is Not Highly Qualified
  5.200 Terms and Conditions of Employment and Dismissal
  5.210 Resignations
  5.220 Substitute Teachers
  AP1 Procedure - Substitute Teachers
  5.230 Maintaining Student Discipline
  5.240 Suspension
  AP1 Procedure - Suspensions
  5.250 Leaves of Absence
  AP1 Procedure - School Visitation Leave
  5.260 Student Teachers
  5.270 Employment At-Will, Compensation, and Assignment
  E1 Exhibit - Notice of Employment
  5.271 Claim for Benefits
  5.280 Duties and Qualifications
  5.285 Drug and Alcohol Testing of Bus Drivers
  AP1 Procedure - Drug & Alcohol Testing for School Bus Drivers
  5.290 Employment Terminations and Suspensions
  5.300 Schedules and Employment Year
  5.310 Compensatory Time Off
  E1 Exhibit - Agreement to Receive Compensatory Time Off
  5.320 Evaluation
  5.330 Sick Days, Vacation, Holidays and Leaves
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Section 6 - Instruction
  6.10 Educational Philosophy and Objectives
  6.15 School Accountability
  AP1 Procedure - School Choice & Supplemental Educational Services
  E1 Exhibit - Resolution Declining Requests to Accept Non-Residents
  6.20 School Year Calendar and Day
  6.30 Organization of Instruction
  6.40 Curriculum Development
  AP1 Procedure - Curriculum Development
  6.50 School Wellness
  6.60 Curriculum Content
  AP1 Procedure - Comprehensive Health Education Program
  E1 Exhibit - Notice to Parents of Students Enrolled in Sex Education Classes
  E2 Exhibit - Resources for Biking and Walking Safety Education
  6.65 Student Social and Emotional Development
  6.70 Teaching about Religion
  AP1 Procedure - Teaching About Religions
  6.80 Teaching about Controversial Issues
  6.100 Using Animals in Education Program
  6.110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
  6.120 Education of Children with Disabilities
  AP1 Procedure - Assuring Implementation of Comprehensive Programming
  E1 Exhibit - Notice to Parents re: Section 504 Rights
  E2 Exhibit - Special Education Required Notice & Consent Forms
  AP2 Procedure - Access to Classrooms and Personnel
  E1 Exhibit - Request to Access Classroom or Personnel
  E1 Exhibit - Request for a Service Animal to Accompany a Student
  AP4 Procedure - Care of Students with Diabetes
  6.130 Program for Gifted
  6.140 Education of Homeless Children
  AP1 Procedure - Education of Children Who Are Homeless
  6.145 Migrant Students
  6.150 Home and Hospital Instruction
  6.160 Limited English Proficiency Students
  6.170 Title I Programs
  AP1 Procedure - Checklist for Parental Involvement Compacts for Title I
  AP2 Procedure - Notice to Parents Required by ESEA
  E1 Exhibit - ESSA Required District Annual Report Card
  AP3 Procedure - No Child Left Behind Checklist
  E1 Exhibit - District Level Parental Involvement Compact
  E2 Exhibit - School Level Parental Engagement Compact
  6.180 Extended Instructional Programs
  6.185 Remote Educational Program
  6.190 Extracurricular and Co-Curricular Activities
  AP1 Procedure - Academic Eligibility for Extra-Curricular Activities
  6.210 Instructional Materials
  6.230 Library Resource Center
  6.235 Access to Electronic Networks
  AP1 Procedure - Acceptable Use of Electronic Networks
  E1 Exhibit - Student Authorization for Network Access
  E2 Exhibit - Employee Authorization for Network Access
  AP2 Procedure - Web Publishing Guidelines
  E3 Exhibit - Online Privacy Statement
  E4 Exhibit - Staying Safe on Social Networks
  6.240 Field Trips
  AP1 Procedure - Field Trip Guidelines
  6.250 Community Resource Persons and Volunteers
  AP1 Procedure - Securing & Screening Volunteers
  E1 Exhibit - Volunteer Information Form & Waiver of Liability
  6.255 Assemblies and Ceremonies
  6.260 Complaints about Curriculum, Instructional Materials & Programs
  E1 Exhibit - Curriculum Objection
  6.270 Guidance Counseling Program
  6.280 Grading and Promotion
  AP1 Procedure - Evaluating & Reporting Student Achievement
  6.290 Homework
  6.300 Graduation Requirements
  E1 Exhibit - Application for Diploma for Veterans of WWII, Korea & Vietnam
  E2 Exhibit - State Graduation Requirements
  6.310 Credit for Alternative Courses and programs, and Course Substitutions
  E1 Exhibit - Class Substitution Request
  6.320 High School Credit for Proficiency
  6.330 Achievement and Awards
  6.340 Student Testing and Assessment Program
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Section 7 - Students
  7.10 Equal Educational Opportunities
  7.15 Student and Family Privacy Rights
  E1 Exhibit - Notification of Family Privacy Rights
  7.20 Harassment of Students Prohibited
  AP1 Procedure - Harassment Prohibited
  7.30 Student Assignment and Intra-District Transfer
  7.40 Nonpublic School Students, Including Parochial and Home-Schooled Students
  AP1 Procedure - Placement of New Students From Non-Public Schools
  7.50 School Admissions and Student Transfers To and From
Non-District Schools
  AP1 Procedure - Student Admissions  & Transfers
  7.60 Residence
  AP1 Procedure - Challenging a Student's Residency Status
  AP2 Procedure - Establishing a Student's Residency
  E1 Exhibit - Letter of Residence From Landlord in Lieu of Lease
  E2 Exhibit - Letter of Residence When Living With a District Resident
  E3 Exhibit - Evidence of Non-Parent's Custody
  7.70 Attendance and Truancy
  7.80 Release Time for Religious Instruction/Observance
  7.90 Release During School Hours
  7.100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
  7.130 Student Rights and Responsibilities
  7.140 Search and Seizure
  AP1 Procedure - Use of Metal Detectors for Student Safety
  7.150 Agency and Police Interviews
  AP1 Procedure - Agency and Police Interviews
  7.160 Student Appearance
  7.170 Vandalism
  7.180 Preventing Bullying, Intimidation, and Harassment
  7.185 Teen Dating Violence Prohibited
  7.190 Student Discipline
  E1 Exhibit - Aggressive Behavior Reporting Letter
  E2 Exhibit - Student Handbook Checklist
  E3 Exhibit - Memorandum of Understanding
  AP1 Procedure - Hazing Prohibited
  AP2 Procedure - Gang Activity Prohibited
  AP3 Procedure - Guide for Reciprocal Reporting of Criminal Offenses
  AP4 Procedure - Use of Isolated Time Out & Physical Restraint
  AP5 Procedure - Electronic Devices
  AP6 Procedure - Guidelines for Investigating Sexual Allegations
  E1 Exhibit - Letter to Parents Re: Preventing Sexting
  AP7 Procedure - Student Discipline Guidelines
  7.200 Suspension Procedures
  7.210 Expulsion Procedures
  7.220 Bus Conduct
  AP1 Procedure - Electronic Recordings on School Buses
  7.230 Misconduct by Students with Disabilities
  7.240 Conduct Code for Participants in Extracurricular Activities
  E1 Exhibit - Consent to Participate in Extracurricular Activities
  AP1 Procedure - Code of Conduct for Extracurricular Activities
  AP2 Procedure - Extracurricular Drug & Alcohol Testing
  7.250 Student Support Services
  AP1 Procedure - Measures to Control the Spread of Head Lice
  AP2 Procedure - Protocols for Responding to Students with Emotional or Mental Health Problems
  7.260 Exemption from Physical Activity
  7.270 Administering Medicines to Students
  E1 Exhibit - School Medication Authorization Form
  E2 Exhibit - School Medication Authorization Form - Medical Cannabis
  AP1 Procedure - Dispensing Medications
  AP2 Procedure - Checklist for District Supply of Undesignated Asthma Medication, Epinephrine Injectors, and/or Opioid Antagonists
  7.275 Orders to Forgo Life-Sustaining Treatment
  7.280 Communicable and Chronic Infectious Disease
  E1 Exhibit - Placement of Students with AIDS
  E2 Exhibit - Reporting/Exclusion Requirements for Communicable Diseases
  E3 Exhibit - Prevention of Staph Infections
  AP1 Procedure - Managing Students with Communicable or Infectious Diseases
  7.285 Food Allergy Management Program
  AP1 Procedure - Implementing a Food Allergy Management Program
  7.290 Adolescent Suicide Awareness and Prevention Programs
  AP1 Procedure - Adolescent Suicide & Crisis Intervention
  7.300 Extracurricular Athletics
  E1 Exhibit - Agreement to Participate
  E2 Exhibit - Certification of Physical Fitness for Athletics
  E3 Exhibit - Authorization for Medical Treatment
  7.305 Student Athlete Concussions and Head Injuries
  AP1 Procedure - Program for Managing Concussions and Head Injuries
  7.310 Restrictions on Publications and Written or Electronic Material
  AP1 Procedure - Guide for Student Distribution of Publications
  7.315 Restrictions on Publications - High Schools
  7.325 Student Fund-Raising Activities
  E1 Exhibit - Application to Solicit Students for Fund Raising
  7.330 Student Use of Buildings - Equal Access
  E1 Exhibit - Application to Use School Premises for Non-School Meetings
  7.340 Student Records
  E1 Exhibit - Notice to Parents of Rights Concerning Student Records
  E2 Exhibit - Using a Photo or Recording of Students
  E3 Exhibit - Letter to Parents re: Student Directory Information
  E4 Exhibit - FAQ re: Military Recruiter Access to Student Information
  E5 Exhibit - Biometrict Information Collection Authorization
  AP1 Procedure - Student Records
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Section 8 - Community Relations
  8.10 Connection with the Community
  8.20 Community Use of School Facilities
  E1 Exhibit - Application for Use of School Facilities
  8.25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
  AP1 Procedure - Advertising & Distributing Materials in Schools
  8.30 Visitors to and Conduct on School Property
  E1 Exhibit - Letter to Parents re: Visits to School by Child Sex Offenders
  E2 Exhibit - Child Sex Offenders Request for Permission to Visit School Property
  AP1 Procedure - Definition of Child Sex Offender
  8.40 Spectator Conduct at School Events
  8.60 Exclusive Bargaining Representative Agent
  8.70 Accommodating Individuals with Disabilities
  8.80 Gifts for the District
  8.90 Parent Organizations and Booster Clubs
  8.95 Parental Involvement
  E1 Exhibit - Letter Notifying Parents of School Visitation Rights
  E2 Exhibit - Verification of School Visitation
  AP1 Procedure - Parental Involvement
  8.100 Relations with Other Organizations and Agencies
  8.110 Public Suggestions and Complaints
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